Large businesses normally have to install and maintain a substantial number of printers, scanners, fax machines and copiers. The cost of running and fixing these devices can really add up, but a managed print service provider can help your company cut down on these costs and make their management a breeze. Here are four advantages to using a managed print service provider.
Printing, scanning, faxing or copying documents on old or poorly configured machines can lead to a lot of wasted time for your employees. And that’s not mentioning all the time spent replacing ink and toner or fixing jams and malfunctions. A managed print service keeps an eye on every covered device in your office, predicting problems ahead of time and improving efficiency. They can create reports on print usage and provide maintenance support.
Managed print service providers in New York normally connect all of your devices to a single monitoring system. By doing this, they can automatically use a cloud-based system to fix any maintenance issues and deliver needed toner and ink in a timely manner. Maintaining each individual device in your office separately is pricier than doing it at scale and you can buy your supplies bulk at a discount. You’ll also worry less about paying too much for unused inventory like printer paper. A managed print provider can cut your costs by 10 to 30 percent on a recurring basis.
Reduced Carbon Footprint
Your company can work towards going green by reducing the amount of electricity, paper, ink and toner it uses. A managed print service provider will install a monitoring system that identifies and tracks your printer usage, sending you only the supplies you need and helping you avoid excessive and unnecessary use.
Improved Information Security
Does your company worry about intellectual property theft or information security breaches? It’s a common problem in modern times. A managed print service company can help you come up with a tailored security plan for your devices. This can include printer sign-in procedures, improved waste disposal measures or installing an automatic hard drive wiping capability and network solutions to multifunctional printers to combat the risk of hackers getting your information.
Managing a large number of printers, copiers, scanners and fax machines in your office can be an expensive and wasteful hassle. By hiring a managed print service company, you can cut costs and improve both employee efficiency and information security.
Contact the managed print service experts at OneDOC today to streamline efficiency and reduce your cost of doing business.
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