When you’re running a company, you want everything to run as smoothly and efficiently as possible. Most of the time, many struggle in managing the complexities of administrative tasks within the company. It can result in lost productivity and resources. According to research, office workers lose a third of their work time due to admin tasks. Most of these tasks are heavily involved in printing, scanning, faxing, and more. For this reason, many industries and sectors are partnering with managed print service companies to better manage these tasks efficiently. One of the benefits of managed print services is print fleet management.

 

What is print fleet management?

In summary, print fleet management allows companies to easily track and calculate the usage of the entire print fleet in the office which includes multi-function printers, copiers, and other devices. With this, companies can control costs and enforce secure printing across the workplace.

 

Here are 5 reasons why you should consider hiring a print fleet management company for your business:

Rules-based printing

Rules-based printing uses rules-based technology that allows companies to limit the number of people who can use devices, track the print usage, set restrictions on printing certain documents, and a lot more. With this, companies can have better control of their print costs as it prevents excessive printing. Moreover, this practice can help conserve print supplies such as paper and ink. Print fleet management can boost your company’s sustainability profile and corporate responsibility.

Inventory control

Running out of supplies in the middle of an important project can greatly disrupt the workflows in your office. Luckily, inventory control is one of the benefits you can get when you partner with a print fleet management company. Using automated supply replenishment, you will have instant paper, ink, or toner delivered to your office even before it runs out.

Reduced downtime

Downtime directly affects the output produced in your office. Managed print services ensure regular troubleshooting, updates, routine maintenance, and repair are conducted as soon as possible or before it potentially happens. This ensures uninterrupted workflows in your company.

Secure print release

With print fleet management, you have the option to only allow the release of hard copies to allowed users. This means users won’t be able to print out data if they cannot authenticate at the printer. With this, sensitive data will not be compromised since it safely remains in the print queue.

Improved cybersecurity

Cybercriminals often target businesses, especially small and medium-sized businesses, to access critical data. MPS can reduce these attacks through its technology, secured remote printing, and even regular backups. Your devices are regularly updated with the latest security upgrades and your staff is provided access controls to prevent unauthorized usage.

 

Conclusion

Maintaining an office setting requires the right people, a strategic approach, and the perfect technology. Since your printer fleet is considered the lifeblood of your company’s operations, printer fleet management is an essential investment you should consider. Take control of your fleet by hiring the right managed print service companies that have the perfect solution for your company. Call OneDOC Managed Print Services Toll Free 1.844.633.3050