Copiers are one of the most essential business tools for productivity in any organization. Copiers allow you to copy, scan records, and print documents for presentations quickly. So, when your organization needs one, it can be a daunting idea whether to buy or lease a copier. It involves asking yourself the right questions among other considerations. It may be difficult to decide which option is best for you. You need to be informed before you decide on whether this is the right option for your business.

Here we will discuss both options in detail so that you can determine which one is best suited for your business or organization’s needs and budget requirements.

Pros and cons of buying or leasing a copier

One of the first considerations to make when deciding whether to lease a copier is your budget. Purchasing a copier or printer is a significant investment for your business. It is not uncommon for the cost of leasing a copier to be two or three times less than purchasing one outright. When you choose to buy a new copier, you will need to shell out an upfront capital investment. On top of that, you must consider the additional expense of maintaining the equipment and managing it. And if you don’t have a managed print service provider, your IT department will be the ones responsible for always keeping your copiers operational.

On the other hand, leasing won’t require you to pay a significant upfront cost associated with purchasing. If you have a limited financial budget, this can be an advantage for your organization. Nevertheless, leasing typically requires a monthly payment and it can be difficult to predict how much you will have to pay. You might end up with more or less than you expected in the long run.

When deciding on whether to buy or lease a copier, it’s important to consider some factors such as your organization’s budget, office needs, and the frequency of use.

How can a managed print services company help you in your decision?

Whether you choose to buy or lease a copier, having a managed print services company can help you in your decision. Whatever industry or sector you are in, you will greatly benefit from managed print services. They will assess your organization’s needs and will provide a professional copier service and maintenance plan that can save time, money, and hassle. You will even receive reliable support, so your IT department won’t have to be the only ones responsible for always keeping your copiers operational.

Managed print services companies are industry-experienced, and they offer a wide variety of copiers from brands like Xerox, Brother, Konica Minolta, and Hewlett-Packard. So, whether you decide on purchasing or leasing a copier, you have the guarantee of a reliable, long-lasting machine.


When deciding whether to buy or lease a copier, you’ll have to determine your organization’s needs, goals, and preferences. Hiring a managed print service provider will give you the solutions that fit your organization’s needs.