Whether your business is big or small, you probably spend a lot on printing costs. It’s not just purchasing printers that costs money, it’s also the upkeep and repairs, upgrades, ink and paper, network connectivity, and security issues. The whole situation can be frustrating and time-consuming, as well as costly. Did you know that working with a managed print service provider could potentially cut your costs by 10 to 30 percent on a recurring basis? As your business grows, that could add up to a whole lot of savings. Follow these three tips to find the best print management solutions for your company.
Assess the Situation
A reputable managed print services company will be willing to meet with you to assess your needs. You should discuss your print challenges, inventory the equipment you already have, and talk to them about your concerns about your security and current fleet. In return, they’ll help you discover the best types of copiers and printers suited for your company and how to integrate it with your existing networks.
You don’t want a one-size-fits-all solution. Look for a service that takes your company’s individuality into account, so you don’t end up paying for equipment and features that you don’t need or miss out on features that would help your business run more smoothly.
Have Them Address Your Questions
The whole point of hiring a print management solutions company is to maximize efficiency and improve cash flow and ease of printing services. You’ll want to ask questions to be sure these needs are met. When you set up a contract, read it before signing to find out if all of your expectations have been covered. Find out things like whether service needs and supply replenishment are handled proactively through remote monitoring, what the typical response time is for technicians or the support desk, and what measures they take to ensure your data is secure.
Look for Technology That Will Grow With Your Business
You’ll need a scalable solution as your business expands. When you hire additional employees or take on more clients, your print needs are likely to change. You don’t want to be stuck with an immovable contract. A good managed print services company will periodically review your situation to see how they can better help you. They should analyze changes in usage and service records to recommend new ways to improve the workings of your business. Above all else, they should be a company you can trust that will adapt to your needs for the long term.
Hiring a great managed print service provider can save you money on repairs, supplies, and equipment. If you are ready to see how much you could save, call OneDOC to see what we can do for your business.
Contact OneDOC today to discuss our managed print service solutions for your business!