Finding the right wide format printer or scanner for your business can be a daunting task. There are many options to choose from, and all of them will have different strengths and weaknesses. Many different models are perfect for drawings, posters, signs, engineering documents, photography, and other wide-format graphics. Knowing that there are many options to choose from, it is important to know the details about different models and specifications before choosing one. 

Below is a guide on how you should choose a wide format printer or scannmanaged print service providerer that is best for your company.

Determine what your company needs to print first.

The first thing that you should consider is to know what you need to print. Here are some large format outputs you may be looking for in a wide format printer:

  • Photographs
  • Retail signs and graphics
  • Technical drawings
  • Maps
  • Stickers
  • Banners and posters
  • and a lot more!

Once you have determined the scanning and printing needs of your organization, look for the right models that fit perfectly with these needs.


If your business requires printing and scanning large volumes of work daily, it is important to find a more advanced wide format printer/scanner that can meet this requirement. Some advanced models are worth investing in especially if they are designed to boost the productivity and turn-around time in your company. 

Ink and image quality

The use of cheap inks may be a tempting move for budget-conscious businesses, but it can have effects on the quality of images. Each model of wide format printer/scanner will most likely be compatible with certain inks only. It is important to consider the right inks beforehand as it can directly affect the type of printing you require. After all, traditional or print advertising still matters today. Quality printing is measured by Dots per Inch or (DPI). So, if the printer/scanner has a higher DPI, you can expect sharper and higher quality outputs.

Software and Support

Manufacturers provide a wide range of software to support the printing and scanning functions. You should choose one that is easy to operate, offers a wide variety of features, and is compatible with your current hardware. This will help you to use these machines to their full potential.


Printers and scanners can be expensive. This is why when choosing a wide format printer/scanner, conduct thorough research about the cost of basic models to more advanced ones. Moreover, you should also factor in the running costs, materials, and ink costs. 

Luckily, partnering with a managed print services company can help you save costs. Knowing that cost is important to any business, a managed print service provider will help you cut operating costs through proper management and consolidation of your printer fleet. On top of that, working with a managed print services company can help businesses overcome challenges in the office.


The wide-format printing industry is a growth market at the moment. This means that there are plenty of models to choose from when it comes to finding the right one for your business. Consider hiring a managed print service provider who can provide you with the best wide format printer/scanner.