Document scanning is one of the most important processes that every business should undergo. It is important because it helps in the organization of records, making them easy to access and reducing storage space. With it, you capture important documents or receipts so that they are accessible on smartphones, computers, or tablets. Even with the convenience, however, you might be surprised at how much it can cost you. The good news is that there are ways to make document scanning more affordable for your business. Let’s take a more in-depth look at how you can do that.

Establish a retention schedule to determine what to scan.

The first step to making document scanning more affordable is to establish a retention schedule. This schedule outlines what documents you need to keep and what you can discard. By having a retention schedule, you can determine what to scan and what to keep. You’ll be able to save time and money by scanning documents that are no longer relevant. This also improves efficiency by allowing you to scan only the documents that are needed.

The retention schedule can be simple or complex depending on the nature of your business. You might want to consider the following:

  • What documents should be kept for tax purposes?
  • How long should you keep these documents?
  • How long should you keep these documents?

Set up automatic document feeding.

Setting up automatic document feeding can help you both save time and money. Feeding your document scanning machine is simply placing one document into the feeder. With automatic feeding, the machine will then automatically scan the document and pull it back out for you to remove. With a small investment, you can avoid doing this manually. If you have documents that can be fed into the machine, you can save time and money by eliminating the need to feed each document manually. The obvious benefits of setting up automatic document feeding include eliminating human error, saving time, and reducing costs.

Get Xerox managed print services.

Xerox has been known to be a reliable partner for businesses. With Xerox managed print solutions, your Xerox partner will take care of all the maintenance and supplies for your document processing machine. You won’t have to worry about purchasing or stocking supplies. You can relax and focus on running your business while your partner takes care of all the maintenance and supplies. You’ll save both time and money by not having to do this maintenance. Xerox continually produces and launches new products and software focused on providing the best solutions to an ever-changing workforce. You can be sure that Xerox managed print solutions can provide everything for your document scanning needs.

Bottom line 

Making document scanning more affordable for your business doesn’t have to mean cutting corners or sacrificing quality. If you want to make document scanning more affordable for your business, check out Xerox managed print services. You can rest easy knowing that you don’t have to sacrifice quality to make document scanning more affordable for your business.