Office printers and copiers are now more like smart appliances than they are office equipment. They now have wireless features and even cloud capabilities. And with any managed print service provider offering new managed services every day, your machines could be out of date before you know it!

It’s important to keep up with the changes in managed print services so that you can continue to receive the best possible performance from your office machines. But how do you know when it’s time to contact your managed print services company for an upgrade of the copiers in your office?


Here are a few tips to help you decide if it’s time for an upgrade.

You need a multifunctional copier that can handle your growing needs.

Single function copiers are great for a home office or a small business with limited needs. But if your business is growing, you may need to upgrade to a multifunctional copier that can handle scanning, faxing, and printing. When running a business, efficiency is key and multifunctional machines can help you save time and money.

Your copier is starting to show its age.

If your copier has been around for a while, it’s likely time for an upgrade. Technology has come a long way in the last few years and your old machine may not be able to keep up with the latest trends. Plus, outdated machines can cause problems like excessive downtime and high repair costs.

You’re constantly having to call for service on your machines.

If you’re constantly having to call for service on your machines, it may be time to contact a managed print services company for new copiers. Newer copiers come with features like automatic troubleshooting that can help reduce the number of times you have to call for service. And if a problem does occur, newer machines are also easier and faster to repair.

You are paying more for toner and service contracts than you want to.

When you have a business to run, saving money is a priority. If your copiers are outdated, you may find yourself spending more money on toner and service contracts that newer machines would have been able to reduce or eliminate. Newer machines come with features like reduced ink consumption that can help you save money in the long run.

Your staff is complaining about the machines’ speed or features.

Downtime and slow service can cause a lot of money and issues in the office. If your staff is constantly complaining about how long it takes to print, scan and copy documents or if they don’t like certain features on your machines you might want to consider an upgrade. Newer copiers come with faster speeds and improved document handling capabilities that can help reduce complaints and improve office productivity.


As your business grows, so do your printing needs. A multifunctional copier that can handle scanning, copying, and faxing will allow you to save time and money. If your copier is starting to show its age, it might be a sign that it’s time to contact a trusted managed print service provider for an upgrade. If they don’t have any leads.